Introduction and experience with the primary mail services based on their names for students

Naomi Fujimura, Yoshiaki Kasahara, Tadatsugu Togawa, Eisuke Ito

Research output: Chapter in Book/Report/Conference proceedingConference contribution

10 Citations (Scopus)

Abstract

Kyushu University provided mail service based on student IDs such as "1AB10123X" to the university students for many years. Using this model, we had problems communicating with the students who graduated from the University and enrolled in the graduate school. The students received new mail addresses based on their new student IDs such as "2AB12789Y". Faculty members were forced to change the student mail addresses in the mailing lists and in their mail client address book. Furthermore, students were forced to notify the e-mail address change to all of their existing contacts. We introduced a new mail system to provide addresses based on the student name, as well as student ID in April 2011. The new naming convention uses the following format: "lastname. firstname.999" where "999" is a random number of 3 digits. Students can select some combination patterns of their first and last names for Japanese. We also consider the middle names for foreign students. In the system implementation, we did not have the formal information of alphabetical names for students. We generated alphabetical names from Japanese Katakana names. It is not easy for us to get the appropriate name in this manner. We implemented a confirmation stage of the alphabetical name at first use, and then students can select their mail addresses for their convenience. We paid much attention to the user interface in the system. Since April 2011, the number of users who use the mail address based on their own name has been increasing gradually. This paper will detail the usage status of the new system.

Original languageEnglish
Title of host publicationSIGUCCS'12 - ACM Proceedings of the SIGUCCS Annual Conference
Pages11-14
Number of pages4
DOIs
Publication statusPublished - 2012
Event40th Annual ACM Management Symposium and Service and Support Conference, SIGUCCS 2012 - Memphis, TN, United States
Duration: Oct 15 2012Oct 19 2012

Other

Other40th Annual ACM Management Symposium and Service and Support Conference, SIGUCCS 2012
CountryUnited States
CityMemphis, TN
Period10/15/1210/19/12

All Science Journal Classification (ASJC) codes

  • Computer Graphics and Computer-Aided Design
  • Computer Vision and Pattern Recognition
  • Software

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    Fujimura, N., Kasahara, Y., Togawa, T., & Ito, E. (2012). Introduction and experience with the primary mail services based on their names for students. In SIGUCCS'12 - ACM Proceedings of the SIGUCCS Annual Conference (pp. 11-14) https://doi.org/10.1145/2382456.2382460